College Governance

Notice of Nondiscrimination

Smith College is committed to maintaining a diverse community in an atmosphere of mutual respect and appreciation of differences.

Smith College does not discriminate in its educational and employment policies on the bases of race, color, creed, religion, national/ethnic origin, sex, sexual orientation, gender identity and expression, genetic information, age, disability, or service in the military or other uniformed services. With regards to athletic participation, the College complies with the laws, rules, and regulations governing its conference and the organization that administers intercollegiate athletics.

Smith’s admission policies and practices are guided by the same principle, concerning applicants to the undergraduate program who identify as women, and all applicants to the graduate programs.

For more information, please contact the adviser for equity complaints, College Hall 302, 413-585-2141, or visit www.smith.edu/diversity.

Learn more about how Smith is providing resources and support for Smith's on-campus community related to antisemitism and Islamophobia.

Accreditation

Smith College is accredited by the New England Commission of Higher Education (formerly the Commission on Institutions of Higher Education of the New England Association of Schools and Colleges, Inc.).

Inquiries regarding the accreditation status by the Commission should be directed to the Office of the Provost, College Hall 206, 413-585-3000. Individuals may also contact:

New England Commission of Higher Education
3 Burlington Woods Drive, Suite 100, Burlington, MA 01803-4514
781-425-7785
Email: info@neche.org

Committees

The Academic Freedom Committee reviews formal complaints as provided in the Smith College Civil Rights Policy and Grievance Procedures, to determine whether the speech or expression complained of is protected under the terms of the Statement on Academic Freedom and Freedom of Expression.

The Committee on Academic Priorities establishes the educational and curricular priorities of the college, and engages in systematic, long-range curricular planning. Provost, Chair.

The board administers the academic requirements defined by faculty legislation as they apply to individual students.

It is the responsibility of the dean of the college and the Board of Admission to determine admission programs and policies, subject to the approval of the faculty, administration or trustees as circumstances may require.

The Committee on Athletics advises the director of athletics on policies, procedures and long-term planning goals, and examine the activities of the athletic department with respect to the mission of the college.

The Campus Planning Committee is involved in formulating and implementing plans for the campus including facilities, landscape and traffic flow. The committee's work includes reviewing plans for major building projects, setting standards for campus beautification and overseeing decisions about changes in external appearance.

The Study Group on Climate Change (SGCC) examines how Smith, as an educational institution and residential college, could most effectively respond to the challenge of global climate change. The group explores opportunities to mitigate climate-change impact on campus and to consider, more broadly, how Smith can contribute to climate-change solutions within the framework of its educational mission.

The College Council on Community Policy is a broadly representative, deliberative group that meets to consider matters that concern the campus community. Its mission concerns the well-being of the community — its capacity for collegiality and the pursuit of the commonweal while providing an excellent education to women. 

Cromwell Day provides an opportunity to come together to reflect and learn about diversity, racism and inclusion.

The Committee on Educational Technology determines specific hardware and software standards for academic users at the college; determines policies for the provision of hardware, software and support services to students and faculty; and recommends to the provost the allocation of the fund for curricular initiatives in educational technology.

The Emeriti Advisory Committee serves as a forum for emeriti faculty ideas and concerns; the committee also makes recommendations about policy changes relevant to emeriti faculty. Associate Dean of the Faculty, Chair.

This committee sets policy on granting faculty members aid to scholarship and sets policy and normally monitors the funding of internal grants for faculty development. The committee advises the administration on policies regarding faculty compensation and aid to scholarship. Dean for Academic Development, Chair.

The Faculty Council takes an overall institutional view for planning, communicating with the Board of Trustees and for reviewing and integrating the policy decisions of faculty committees and administrative offices. It confers with administrative officers on matters pertaining to budget, financial aid, governance, general welfare of the college and general faculty personnel issues. The Faculty Council serves as a forum for faculty ideas and concerns.

The Committee on Grievance reviews petitions of grievance presented by a faculty member alleging violation of his or her academic freedom, violations of federal or state laws barring discrimination on grounds of race, color, religion, sex, age, or national origin, or irregularities in the application of the procedures of the college pertaining to the individual's employment.

The Committee on Honorary Degrees consists of three members of the faculty and three students. It makes recommendations to the board of trustees in regard to the conferring of honorary degrees.

The Inclusion Council works with the Chief Diversity Officer to promote and achieve Smith’s diversity and social justice goals. Membership includes faculty, staff and students from key constituencies on campus.

The Institutional Animal Care and Use Committee considers all matters concerning the care and use of all live, vertebrate animals involved in teaching, research, research training, experimentation or biological testing or related usage at Smith.

The IBC has oversight for recombinant DNA research as required to comply with NIH guidelines, as well as work with potentially infectious biological materials, including those from human and nonhuman primates.

The IRB maintains guidelines for safeguarding and upholding the rights and welfare of volunteer participants in research.

The Committee on International Students assists the Board of Admission in the recruitment and admission of all students entering Smith with international academic credentials; advises the Office of the Dean of the College on academic and social matters pertaining to international students at the college, both graduate and undergraduate; and assists the assistant to the dean for international students when necessary in matters concerning the visa requirements for these students.

The Louise W. and Edmund J. Kahn Liberal Arts Institute supports collaborative research among Smith and Five College faculty, Smith students and visiting scholars—all without regard to the traditional boundaries of departments, programs and academic divisions.

The Kahn Advisory Committee, in cooperation with the selection committees for the Kennedy and Neilson visiting professorships, encourages faculty to design proposals that include prospective Kennedy or Neilson professors.

This committee allocates endowed lecture funds and more generally serves as a clearinghouse for lectures, symposia, colloquia and films for the college community.

The Committee on the Library reviews the library operating budget, capital budget requests, space, staffing, long-range planning, and other library matters.

College Marshals and aides are appointed by the president. Their duties include the general supervision of public academic functions, including the allotment and distribution of tickets where they are required.

The Mellon Mays Undergraduate Fellowship (MMUF) Program, funded by the Andrew W. Mellon Foundation, is designed to increase diversity in the faculty ranks of institutions of higher learning. The committee selects up to five sophomores per year (students must be U.S. citizens).

The Committee on Mission and Priorities advises the president on long-range planning for the financial, human and physical resources of the college. The committee solicits, generates and reviews proposals for major new projects and initiatives, assesses progress in achieving the goals of current initiatives, and recommends priorities for the allocation and reallocation of resources.

The Kahn Advisory Committee, in cooperation with the selection committees for the Kennedy and Neilson visiting professorships, encourages faculty to design proposals that include prospective Kennedy or Neilson professors.

The members of the Board of Health Professions Advisers are appointed by the president of the college and work closely with the staff of the Lazarus Center for Career Development. 

The RSC oversees the use of radioactive isotopes, X-ray generators and lasers, along with other controlled sources of radiation as listed in the college’s Radiation Safety Handbook.

The Retirement Plan Investment Committee works with an investment or fiduciary advisory firm to establish Smith’s internal governance procedures, and to select and monitor investment choices.

The college’s safety committees and inventory and regulatory affairs unit ensure a safe environment for students, employees, faculty and staff, as well as those visiting our facilities, and helps to ensure compliance with federal, state, and local codes and regulations.

The Sherrerd Center for Teaching and Learning enables the academic success of all Smith students through faculty development efforts that support teaching and learning at the college.

The mission of the Staff Council is to give members of the administrative, administrative support and service staff a focused and direct involvement in the governance of non-academic affairs and in the life of the Smith College community.

The Student Government Association is charged with the responsibility for overseeing student organizations and acting as a means for students to govern their non-academic lives and academic interests.

The Committee on Study Abroad and a subcommittee on Junior Years Abroad meets to consider such matters as the chair or the subcommittees deem necessary. The Subcommittee on Junior Years Abroad holds an annual meeting with students from each of the preceding year's Junior Year Abroad programs.

The Committee on Sustainability is concerned with the best long-term use of finite natural resources and with the college's impact on the local, regional and global environment.

This committee considers all tenure and promotion decisions, whether proposed by the president, by the committee, by the department, or by the candidate. President, Chair.

The Board of Trustees is custodian of the endowment and properties of the college. The board administers the invested fund, sets the annual budget and determines policies for operation and control of the college. Alison Overseth ’80, Chair.

Quick Links

Board of Trustees Title IX and Smith College Foul Weather Information Staff Council Faculty Council Student Government Association Endowment Equal Educational Opportunity Policy Consumer Information Immigration Policy Resources Strategic Plan Political Campaign Activities Technology Accessibility Vendor Code of Conduct

Website Policies

Read an addendum to the Website Privacy Policy, specific to additional data practices of the Alumnae Relations and Development department.  

Information We Collect and How We Use Your Personal Information

Smith College (“Smith” or “the College”) is committed to respecting the privacy of information and data that may be used to identify you (your “personal information”). This Privacy Notice describes our policies and practices regarding the most common ways we collect, use, disclose, or otherwise process your personal information. In certain circumstances, we may provide you with supplemental disclosures regarding our data processing activities.

Applicants and Prospective Students
Personal Information We Collect

Smith collects and uses personal information about applicants and other prospective students, including Continuing Education students, (referred to collectively as “applicants”). If you are or have been an applicant, we may collect and use the following types of personal information about you:

  • Information and supporting documentation that you provide in your application, including through third parties
  • Related application materials (e.g., recommendations, references, and test scores)
  • Information that you have permitted a third party, such as The College Board, to release (e.g., AP or PSAT scores, demographic information, family information, academic information)
  • Contact information for prospective students that we receive from other institutions and from vendors who conduct advertising activities for us
  • Financial information, including financial information about your family members (e.g., information collected in connection with applications for financial aid)
  • Employment, education and contact information, including information about your family members (e.g., information collected in connection with applications)
  • Survey responses (if you choose to respond to a survey sent by us or on our behalf)
How We Use Your Personal Information

Your personal information is used primarily to evaluate your application and related activities, such as evaluating requests for financial aid, communicating with you about your application, and other administrative functions related to the admissions and enrollment process. We may also use or disclose your personal information for the following purposes:

  • To consider requests for accommodations
  • For research and statistical purposes
  • To provide you with information about Smith and events that you might be interested in attending
  • To send surveys for research purposes
  • For compliance with legal obligations, to respond to subpoenas, court orders, or other legal process, and to enforce our agreements
  • To prevent or investigate fraud or other unlawful activity, and to protect the security of Smith's property, website, and other systems
  • To meet the obligations of private organizations with oversight over Smith, such as accreditation organizations
  • To protect the health, safety, or rights of you, other students, faculty, staff, and visitors
How We Share Your Information

We may share your information with the following individuals and entities:

  • Individuals who assist in the application process, such as faculty, alumnae volunteers and outside consultants
  • Other departments within Smith, including our fundraising offices
  • Your financial institutions and funders (e.g., as necessary for obtaining loans, scholarships, or other funding)
  • Other educational institutions (e.g., in order to send you information about jointly hosted informational events)
  • Vendors who provide services to the College
  • Governmental bodies as necessary for compliance with law, with law enforcement authorities when necessary, and other third parties to enforce our legal rights
  • Private organizations with oversight over Smith, such as accreditation organizations
Legal Basis for Processing (for personal information subject to the General Data Protection Regulation (GDPR)

With respect to personal information subject to the GDPR, we rely on the following lawful bases for processing:

  • Our legitimate interests, such as conducting our admissions activities
  • To provide you with services or perform on contractual obligations, such as processing your application for admission
  • For compliance with our legal obligations
  • When necessary for scientific or historical research or statistical purposes
  • With your consent, when applicable
Students, Faculty, and Staff
Personal Information We Collect

When you are a student at the College, or a member or prospective member of the faculty and staff, we maintain records containing your personal information. We may collect and use the following types of personal information about you, as applicable:

  • Your contact information and biographical data (e.g., name, address, date of birth, race, ethnicity, family information)
  • Application materials and supporting documents (e.g., applications for admission or employment)
  • Copies of identification documents and other official documents (e.g. driver’s license, I-9 form, passport/visa information)
  • Employment and/or educational records (e.g., job history, job reviews, transcript information)
  • Academic work product and related information (e.g., research and course-related content)
  • Records about your other activities (e.g., involvement in clubs, disciplinary actions and similar incidents)
  • Financial information (e.g., payroll information, information related to tuition payments)
  • Health information (Most health information about College students is stored in the records of Smith Health and Counseling Services for the purpose of providing you with health care services, although some is stored in other locations, such as disability services documentation submitted to Student Services. Please refer to the Smith Health and Counseling Services Privacy Practices for additional information regarding the use and disclosure of health information in connection with the Smith Health Services.)
  • Information about technology usage (e.g., IP addresses, software downloads)
How We Use Your Personal Information

We use this information for the following purposes as applicable:

  • To provide educational, employment and/or related services (e.g., maintaining relevant records of your studies or employment, providing you with access to facilities and support services, such as counseling and IT services)
  • To administer the financial aspects of the relationship (e.g., payroll, collecting tuition, coordinating with lenders or other funders)
  • To enable your participation at events and in other opportunities (e.g., graduation, internships)
  • To protect the educational integrity of the school (e.g. disciplinary actions)
  • To accommodate special needs (e.g., disability accommodations)
  • For research and statistical purposes related to our educational and/or other services
  • To provide basic contact information in student, faculty, and/or staff directories
  • For the general operations of Smith and related administrative functions
  • For compliance with legal obligations, to respond to subpoenas, court orders, or other legal process, and to enforce our agreements
  • To prevent or investigate fraud or other unlawful activity, and to protect the security of Smith’s property, website, and other systems.
  • To meet the obligations of private organizations with oversight over Smith, such as accreditation organizations
  • To protect the health, safety, or rights of you, other students, faculty, staff, and visitors
How We Share Your Personal Information

We may share your personal information with the following:

  • Faculty and staff at Smith in order to fulfill their responsibilities
  • School officials with legitimate educational interest (e.g. for Harvard, Tufts or Pro-Arts Cross Registration)
  • Your lenders, funders, and/or other sponsors
  • Providers of any external programs you participate in
  • Student clubs and related organizations
  • Other departments within Smith, including our fundraising offices
  • Trustees for outreach in governance related matters
  • Individuals or entities inquiring about your attendance or employment history
  • Vendors who provide services to Smith
  • Governmental bodies as necessary for compliance with law, with law enforcement authorities when necessary, and other third parties to enforce our legal rights
  • Private organizations with oversight over Smith, such as accreditation organizations
Legal Basis for Processing (for personal information subject to the GDPR)

With respect to personal information subject to the GDPR, we rely on the following lawful bases for processing:

  • Our legitimate interests, such as fulfilling our educational mission
  • To provide you with services or perform on contractual obligations, such as providing you with educational services or managing your employment relationship
  • For compliance with our legal obligations
  • When necessary for scientific or historical research or statistical purposes
  • With your consent, when applicable
Alums and Other Supporters
Personal Information We Collect

Smith holds personal information related to its alums and other supporters (such as donors, prospective donors, volunteers, and family members of students). If you are an alum or other supporter, we may collect and use the following types of personal information about you:

  • Academic information (e.g., major, transcript, degree)
  • Biographical information (e.g., name, date of birth)
  • Contact information (e.g., address, email, phone, social, websites)
  • Your activities at as a student (e.g., cohorts, student clubs/orgs, JYA, Athletics, internships, etc.)
  • Your involvement with Smith and other interests (e.g., volunteer service, attendance at events, philanthropic interests)
  • Family information (e.g., marital status, name of spouse)
  • Health information (e.g., disability, food allergies)
  • Financial information (e.g., history of donations, wealth information)
  • Employment information

We collect data about alums and other supporters from various sources, including directly from the individual (for example, by filling out a form on our website) and from other individuals (for example, students provide information about family members). We also retain information from your student records if you studied here. We also collect information from publicly available sources, such as social media, and from third parties, such as companies that conduct wealth screening or other people that might know you and your philanthropic interests.

How We Use Your Personal Information

Your personal information is used for the following purposes:

  • Sending you informational publications (e.g. workshop and event notifications, and Smith publications)
  • Conducting surveys
  • Providing services
  • Connecting you with meaningful opportunities to engage with Smith: philanthropically, volunteering, events and programs, etc.
  • Conducting wealth analysis and research to understand your philanthropic interests and ability to give in order to ensure that our fundraising efforts are tailored to your interests
  • For administrative purposes (e.g., processing donations and issuing a tax receipt, managing events)
  • For research and statistical purposes
  • To publicly acknowledge gifts (with consent of the donor)
  • For compliance with legal obligations, to respond to subpoenas, court orders, or other legal process, and to enforce our agreements
  • To prevent or investigate fraud or other unlawful activity, and to protect the security of Smith’s property, website, and other systems
  • To meet the obligations of private organizations with oversight over Smith, such as accreditation organizations
  • To protect the health, safety, or rights of you, other students, faculty, staff, and visitors
How We Share Your Personal Information

We share your personal information with the following:

  • Smith departments, clubs, and interest groups.
  • The Alum Association of Smith College
  • Other Smith alums via the Network app, unless opted out
  • Other individuals or entities with a legitimate interest in your personal information
  • Vendors who provide services to Smith
  • Governmental bodies as necessary for compliance with law, with law enforcement authorities when necessary, and other third parties to enforce our legal rights
  • Private organizations with oversight over Smith, such as accreditation organizations.
  • Trustees for outreach in governance related matters
Legal Basis for Processing (for personal information subject to the GDPR)

With respect to personal information subject to the GDPR, we rely on the following lawful bases for processing:

  • Our legitimate interests, such as maintaining alumni relationships and conducting fundraising activities
  • To provide you with services or perform on contractual obligations, such as providing certain alum services
  • For compliance with our legal obligations
  • When necessary for scientific or historical research or statistical purposes
  • With your consent, when applicable
Website Visitors
Personal Information We Collect

The Smith website is an information system intended to present an integrated view of the College to prospective students, alumni, the members of the Smith community, and others with an interest in the College. If you visit this site to view or download information, or submit information to us, we or our third-party vendors may automatically collect the following types of personal information:

  • Domain from which you access the Internet
  • Date and time of your visit
  • Page/s you visit
  • Time spent on site
  • Computing platform
  • Browser type and version
  • Referring and exit URLs
  • General location information (country, region, city)

Some of this information may be collected through the use of cookies, which are text files that are placed on your hard disk by a web server, or similar technologies, such as web beacons. Some of these cookies are managed by third parties that we do not control, such as Google Analytics. You have the ability to accept or decline cookies by changing your browser settings. If you choose to decline cookies, some features on this website may not work properly.

If you use our website to complete forms, use our applications, or submit information to us (such as through a form), we will collect the information that you provide to us, as well as related information such as your login ID.

How We Share Your Personal Information

The data collected with cookies and similar technologies are used in the aggregate for purposes of analyzing site traffic, managing the site, and providing accountability regarding the usefulness of our work.

If you provide us with information via a form, we will use that information for the purposes described on the form.

We may also use your personal information for the following purposes:

  • For compliance with legal obligations, to respond to subpoenas, court orders, or other legal process, and to enforce our agreements
  • To prevent or investigate fraud or other unlawful activity, and to protect the security of Smith’s property, website, and other systems.
  • To meet the obligations of private organizations with oversight over Smith, such as accreditation organizations
  • To protect the health, safety, or rights of you, other students, faculty, staff, and visitors
How We Share Your Personal Information

Personal information collected automatically on this website is not disclosed to third parties unless the third party is an institutionally authorized provider of services to the College. Information collected through website forms is used as specified on the form or as otherwise described in this notice.

This web site contains links to many sites that are beyond our control. Smith is not responsible for the privacy practices or content of these other sites. Users of these services are subject to the privacy policies established by the third-party provider.

Legal Basis for Processing (for personal information subject to the GDPR)

With respect to personal information subject to the GDPR, we rely on the following lawful bases for processing:

  • Our legitimate interests, such as monitoring our website usage
  • To provide you with services or perform on contractual obligations, such as managing our relationships with our suppliers and alumni
  • For compliance with our legal obligations
  • With your consent, when applicable

Transfer of Information to the United States

Smith is located in the United States. Information we collect from you will be processed by Smith in the United States. The College may also transfer your personal information to third parties, including our vendors, as described in this notice that may be located outside of the European Economic Area (“EEA”).

The United States has not sought nor received a finding of “adequacy” from the EEA, which means that the data protection laws in the United States may not offer you the same protections as in the country in which you are residing when the personal information is collected. With respect to transfers outside the EEA, Smith generally relies on derogations for specific situations. In some circumstances, the College may enter into standard contractual clauses governing the import or export of personal information, or rely on your consent. In all cases, Smith endeavors to apply suitable safeguards to protect the privacy and security of your personal information, particularly sensitive data, and to use it in a manner that is consistent with this Privacy Notice.

Retention of Data

The College retains personal information about students and alumni indefinitely for the purpose of alumni relationships, academic record-keeping, and archiving purposes. Other personal information will be retained in accordance with applicable Smith data retention policies.

Communications from the College

The College periodically sends marketing communications to alums, parents, supporters, and other members of the Smith community, such as magazines, newsletters, event invitations, and fundraising information. If you would like to request that the College limit or stop these marketing communications with you, please contact us at privacy@smith.edu. If you request to be removed from our mailing lists, we will retain your contact information to ensure that we do not continue to contact you for these purposes. If applicable, we will also continue to process your personal information for other purposes consistent with this Privacy Notice.

Individual Rights

If you are located in the EEA, you may have the following legal rights under applicable law with respect to the personal information processed by the College:

  • To withdraw consent at any time, if we are processing your personal information on the basis of consent
  • To access the information that Smith has about you
  • To request that Smith rectify or erase your information
  • To request that Smith restrict the way it uses your information
  • To object to the way Smith uses your information
  • To ask Smith to transfer your information to someone else
  • To lodge a complaint with a data protection authority in the EEA

The College’s ability or obligation to comply with your requests may be limited by applicable law.

To request to exercise one of these rights, please contact us at privacy@smith.edu.

Changes to this Privacy Notice

The College reserves the right to amend this Privacy Notice at any time, for any reason, without notice to you. Any changes will be published here and you should check our website to access our current Privacy Notice.

Contact Information

The controller of the personal information described in this Privacy Notice is:

Smith College
Northampton, MA 01063
Email: privacy@smith.edu

Questions, concerns, requests, or complaints regarding this Privacy Notice and the processing of personal information by the College should be directed to privacy@smith.edu.

Approved: 5/12/26
Date Established: 5/12/26
Date Last Revised: 4/6/26
Responsible Office: Information Technology Services
Responsible Administrator: Chief Information Officer

Our Web site (available at www.smith.edu) (the "Web site," or "site") is provided to you by Smith College ("Smith," "we" or "us"). To assist you in using our Web site, and to explain the relationship arising from your use of our site and the information and services offered through it, we have created these Terms and Conditions of Use (the "Terms of Use" or "Terms"). Our Terms apply to: (i) visitors to our site who wish to learn more about Smith; (ii) members of the Smith community including, but not limited to, Smith students, faculty and alumnae; and (iii) anyone signing up to become a member of our site (collectively, "you," "your" or "user"). These Terms only apply to your use of the Web site, and receipt of information and other materials through the site. These Terms do not apply to information or services that you obtain from Smith through other means.

Please read this document carefully before you use our site. By using our Web site, you agree to be bound by the terms and conditions set forth below. If you do not agree to be bound by these terms and condiitions, please do not use our site.

  1. Your Agreement. These Terms govern your use of the Web site. Please read these Terms carefully as they impose legal obligations on you and us. By using the Web site you consent to these Terms. In addition, for certain activities on the Site, we may further confirm your consent to these Terms by asking you to click an "I accept" button, referring to these Terms.
  2. Obtaining a Password; Use of Your Password. We may make certain areas of our Site accessible only to users that have a user ID and password. If we do so, and if you obtain a user ID and password, please keep in mind that we will treat anyone who uses your user ID and password as "you." We will provide this user with all of the rights and privileges that we provide to you, and we will hold you responsible for the activities of a person using your user ID and password. We therefore recommend that you maintain your user ID and password in confidence, and that you refrain from disclosing this information to anyone who might "pretend" to be you with respect to your use of our Web site. We also recommend that you notify us immediately if you suspect that someone is using your user ID and password in this manner.
  3. Scope of Terms of Use. We provide a variety of information and services that are not available through our Web site. These Terms of Use only apply to your use of our Web site, and not to information or services you obtain from us through other means such as forms that you print from our Web site and send to us via traditional mail. Please contact us as set out in Section 23 (Contact Us) if you have any questions.
  4. Grant of Rights to You. Based on your agreement to comply with these Terms, we grant you the right to access and use all publicly available portions of our Web site, Web site content and Web site services and, if expressly authorized, password-protected areas of our Web site, Web site content and Web site services in order to: (i) learn more about Smith and the services that we offer; (ii) contribute information to our Web site through blogs and other available means; (iii) register to become a member of our Site; (iv) download and print pages and forms from our Web site onto one (1) computer hard drive; and (v) access other information that we make available through our Web site (collectively, the "Permitted Purposes"). You acknowledge and agree that the Web site, Web site content and Web site services are made available solely for your personal, non-commercial use, and that the Permitted Purposes allow only personal, non-commercial use. Any other use of the Web site, Web site content and Web site services is strictly prohibited.
  5. Smith Ownership; Reservation of Rights. All information, software, artwork, text, video, audio, pictures, logos, and other content on the Web site or embodied in our information and services, including all associated intellectual property rights (collectively, the "Web site content"), is the property of Smith and its licensors, or is used under principles of fair use. Smith retains all rights with respect to the Web site, Web site content and Web site services except those expressly granted to you in Section 4 (Grant of Rights to You). The term "Web site content" expressly excludes Submitted Content.
  6. Submitted Content. For purposes of these Terms of Use, the term "Submitted Content" means information you submit to our Site including, but not limited to: (i) material you provide on our blog pages and for publication on other areas of our Web site or in connection with our Web site services; (ii) feedback, comments and suggestions you provide to us or any of our faculty members through the Site; (iii) questions or comments that you provide to us; (iv) images and audiovisual files that you provide to us; (v) any other information or materials you provide to us; and (vi) or post directly or indirectly on our Site. The term "Submitted Content" expressly excludes Personal Information, as set out in our Privacy Policy, except where you include Personal information within material you submit for public posting on the Web site.
  • 6.1 Grant of Rights in Submitted Content. By providing Submitted Content, you authorize us to copy, modify, display, distribute, perform, use and otherwise exploit the Submitted Content in any manner, without compensation to you, and for so long as we deem warranted (collectively, the "Use Rights"). In addition, you authorize us to grant any third party some or all of the Use Rights. By way of example, and not limitation, the Use Rights include the right for us to publish Submitted Content on our Web site in whole or in part, and whether cropped, adopted, altered or otherwise manipulated for as long as we choose.
  • 6.2 Requisite Permissions for Providing Submitted Content. By providing Submitted Content, you represent and warrant that you own such Submitted Content (including any copyright and other intellectual property rights therein), or that you have obtained sufficient authority and right to the Submitted Content in order to provide the Use Rights. For example, by posting material on a blog page that includes a photograph, you represent and warrant to us that you have obtained the necessary permission from anyone appearing in the photograph to grant us the Use Rights in the photograph.
  • 6.3 Submitted Content that Contains Personal Information. If you provide Submitted Content to the Web site, by way of electronic mail or otherwise, we will treat such Submitted Content as non-confidential and non-proprietary to you. Submitted Content that you provide to us for posting on the Web site or in one of our Web site services, or post directly on our Site, may, once posted, be publicly available to anyone accessing our Web site or Web site services. Although we may review Submitted Content prior to using it, we make no representations or warranties regarding any Submitted Content or our review of said Submitted Content. In addition, any Personal Information that is included in Submitted Content will be treated as public Submitted Content and is expressly excluded from the definition of "Personal Information." For example, you may include your name, mailing address, and e-mail address on a blog page. This information will be publicly available, and will no longer qualify as Personal Information. As such, please use discretion when including Personal Information and other details in Submitted Content you provide to us.
  • 6.4 Right to Decline Submitted Content. We expressly reserve the right to refuse to use (or to disable or remove) any Submitted Content that we conclude, in our sole discretion, violates these Terms or our Privacy Policy, or is incompatible with the purposes of our Web site.
  • 6.5 Requisite Permission for Names and Email Addresses. In providing us with a third party's name and e-mail address when using the "send an ePostcard" option available on our Web site, you represent and warrant that you have first obtained permission from the third party to do so.
  1. Code of Conduct; Revocation or Suspension of Use Privileges. By using our Web site, you agree to comply with these Terms, and to follow our Code of Conduct, which is set out below. Under this Code, you shall not:
  • 7.1 Use the Web site in a manner that could disable, overburden, or impair the Site or interfere with any other parties' use and enjoyment of the Site.
  • 7.2 Seek to obtain access to material or information that we have not intentionally made available to you on the Web site through "hacking," "scraping," or other means.
  • 7.3 Submit material that is intentionally false, defamatory, unlawfully threatening, or unlawfully harassing.
  • 7.4 Transmit material through the Site that you know or should know contains viruses, Trojan horses, worms, time bombs, cancelbots, or other computer-programming routines that are intended to damage, detrimentally interfere with, surreptitiously intercept, or expropriate any system, data, or Personal Information.

We reserve the right at any time to terminate or suspend your use of some or all of the Web site if you engage in activities that we conclude, in our sole discretion, breach our Code of Conduct or otherwise violate these Terms of Use or our Privacy Policy.

  1. Links to Third-Party Sites. Our Web site, Web site content and Web site services may contain links or references to other websites. We have no control over these other sites or their content and do not assume responsibility or liability for any content, opinions, or material available on them. We do not endorse the content of any third-party site, nor do we warrant that a third-party site will be free of computer viruses or other harmful code that can impact your computer or other web-access device. If you link to any third-party site through the Web site, Web site content or Web site services, please be aware that you are doing so at your own risk. We encourage you to review any third-party website's terms of use and privacy policy as those, and not our Terms of Use and Privacy Policy, are applicable to your use of their site and any information that they collect.
  2. Disclaimer of Endorsements; Information Accuracy. The information made available through the Web site (including, but not limited to Submitted Content provided by other users), Web site services and Web site content is made without any endorsement of any kind by Smith. In addition, while we may review information (including, but not limited to, Submitted Content) before it is posted on our Web site, we do not undertake to validate the accuracy and timeliness of this information. If you have questions concerning the accuracy, timeliness, or completeness of the information on our Web site, Web site content and Web site services, we encourage you to contact the source of that information directly.
  3. Warranty Disclaimer. We do not promise that the Web site, Web site services or Web site content will be error-free, uninterrupted, or without inaccuracies. The Web site, Web site services and Web site content, are all provided on an "as is" and "as available" basis. We do not represent or warrant that the Web site, Web site services, Web site content, or files you download from the Site will be free of viruses, inaccuracies, or other harmful features. To the extent permitted by applicable law, Smith disclaims all warranties, express or implied, including any implied warranties of merchantability, fitness for a particular purpose, or non-infringement. You expressly agree that use of the Web site, Web site content, Web site services is at your sole risk.
  4. Limitation of Liability. Under no circumstances including, but not limited to breach of contract, tort, or negligence, will Smith be liable for any direct, indirect, special, incidental, punitive, exemplary, or consequential damages (including lost profits) that arise out of, or are related to, your use of the Web site, Web site content or Web site services. In no event shall Smith's aggregate liability to you for any loss, damage, or claim related to or arising out of the Web site, Web site content or Web site services received from Smith exceed U.S. $250.
  5. Indemnity. You agree to defend, indemnify, and hold Smith and its subsidiaries, affiliates, officers, directors, agents, and employees harmless from any liability to third parties, including reasonable attorneys' fees, arising from or related to your breach of these Terms or a claim that Submitted Content or other material that you provide to us violates rights held by a third party.
  6. Contact for Alleged Copyright Infringement. We respect the intellectual property rights of others and require that our users do the same. If you believe that any content available on our Site or any other activity taking place on the Site constitutes infringement of a work protected by copyright law, please notify our agent, designated under the Digital Millennium Copyright Act (17 U.S.C. § 512) (the "DMCA") to respond to such concerns, as follows:

    Ben Marsden
    Information Security Director
    Smith College
    Northampton, MA 01063
    413-585-2618

    Your notice must comply with the DMCA. Upon receipt of a proper notice, we will respond and proceed in accordance with the DMCA.
  7. Additional Terms for Certain Services. We may offer certain services on our Web site that are subject to additional or different terms and conditions. We will notify you if the service you are using on the Web site is subject to terms and conditions that differ from these Terms, and you may decline to participate in such services if you do not agree with the differing terms and conditions.
  8. Monitoring of Web Site Use. You agree that we have the right and discretion to monitor any activity and content associated with our Web site, Web site content and Web site services. We may investigate any reported violation of these Terms of Use or complaints relating to the Web site, Web site content and Web site services, and take any action that we believe is appropriate including, but not limited to, removing materials from the Web site and terminating/suspending your access to the Web site.
  9. Modifications to These Terms. If we modify these Terms, then such modifications shall take effect proactively, upon your subsequent access to the Web site. You may print out a copy of these Terms for your records.
  10. Assignment. These Terms shall not be assignable by you, either in whole or in part. We reserve the right to assign the rights and obligations under these Terms for any reason and in our sole discretion.
  11. Definitions.
  • 18.1 "Personal Information" has the meaning set out in our Privacy Policy.
  • 18.2 "Submitted Content" is defined in Section 6 (Submitted Content) of these Terms of Use.
  • 18.3 "User," "you" and "your" refer to: (i) visitors to our Site who wish to learn more Smith; (ii) members of the Smith community including, but not limited to, Smith students, faculty and alumnae; and (iii) anyone signing up to become a member of our Site.
  • 18.4 "We," "us," "our" and "Smith" refer to Smith College.
  • 18.5 "Web Site Content" has the meaning set out in Section 5 (Smith Ownership; Reservation of Rights).
  • 18.6 "Web Site Services" means the information, services and other benefits you are able to obtain from the Web site including, but not limited to, those services described in the section entitled "Our Uses of Your Personal Information" in our Privacy Policy. The Term "Web site services" expressly excludes those services that you may obtain from third parties through our Web site, Web site content, Web site services, and links available on our Web site to third-party sites.
  1. General. These Terms shall be governed in all respects by the Commonwealth of Massachusetts without giving effect to its conflicts of law provisions. Both parties submit to the personal jurisdiction of and venue in, the state and federal courts sitting in the judicial district that includes Hampshire County, Massachusetts. The parties further agree that any cause of action arising under these Terms shall exclusively be brought in such courts. If any provision of these Terms is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall be enforced. Headings are for reference purposes only and in no way define, limit, construe, or describe the scope or extent of such section. Our failure to act with respect to a breach by you or others does not waive our right to act with respect to subsequent or similar breaches. These Terms and the terms and conditions contained herein set forth the entire understanding and agreement between you and us with respect to the subject matter hereof and supersede any prior or contemporaneous understanding, whether written or oral.
  2. Claims Against Other Users. You agree that in the event that you have any right, claim or action against visitors or other users of our Web site arising out of that person's use of the Web site, then you will pursue such right, claim or action independently of and without recourse to us.
  3. Translations. These Terms may be translated into languages other than English (collectively, "Translations"). Any communications sent by us to you shall be sent in English. Dispute resolution procedures arising out of either these Terms or the Translations shall be conducted in English, and the English version of these Terms shall control over the Translations.
  4. Survival. The following provisions shall survive the termination of these Terms and shall apply indefinitely:
  • Section 5 (Smith Ownership; Reservation of Rights)
  • Section 6 (Submitted Content)
  • Section 9 (Disclaimer of Endorsements: Information Accuracy)
  • Section 10 (Warranty Disclaimer)
  • Section 11 (Limitation of Liability)
  • Section 12 (Indemnity)
  • Section 19 (General)
  • Section 22 (Survival)
  1. Contact Us. We welcome your feedback or suggestions. Please contact us at: webmaster@smith.edu.

    Please refer to Section 13 (Contact for Alleged Copyright Infringement) above if you wish to contact our DMCA agent about matters related to possible copyright infringement.
  2. Complete Agreement. These Terms must be read in conjunction with our Privacy Policy, and the provisions of our Privacy Policy are incorporated herein. To the extent the Privacy Policy conflicts with the terms of these Terms of Use, the terms of the Privacy Policy shall control. Please note that these Terms of Use only apply to your use of our Web site.

Effective Date: July 26, 2011.

Smith College is a registered trademark of the Trustees of Smith College.